Front Desk Legal Secretary

Front Desk Legal Secretary

Job Title: Front Desk Legal Secretary
Contract Type: Permanent
Location: New York
Contact Name: Liz Mcdowell
Job Published: July 04, 2020 16:17

Job Description

Front Desk Legal Secretary


This small law firm specializing in immigration law is seeking a Front Desk Legal Secretary to manage a number of key task for a small team of lawyers.

Key responsibilities include

  • Welcoming prospective clients and visitors to the office
  • Communicates with internal and external clients, principals and team.
  • Investigates and responds to client requests.
  • Answers phones and managing call flow
  • Handles correspondence, written and electronic.
  • Coordinates, compiles, organizes and sends materials to clients.
  • Understands and fully utilizes word-processing functions for document preparation.
  • Prepares client bills and associated cover letters for principals and sends to clients as needed.
  • Maintains principals’ time.
  • Maintains and updates comprehensive contact information for all principals
  • Maintains filing per team, utilizing Firm filing standards
  • Utilizes iManage document management system effectively as a central repository for all matter related documents.
  • Open all mail (may include electronic e-mails) forwarding if applicable.
  • Makes travel arrangements and completes travel & expense reports
  • Prepares New Matter Reports and updates list of client/matter codes.
  • Schedules meetings, reserves conference rooms and coordinates video/audio equipment.
  • Manages principals’ calendars.


  • High School Diploma is required.
  • College is preferred
  • Previous Legal Secretarial experience preferred.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and organizational skills.
  • High attention to detail and ability to multi-task in a high paced environment.
  • Systems Required: iManage, MS Office, Elite

Salary is commensurate with experience.

Contact the recruitment team on 212 704 7380 if you would like to hear more!

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